How do I Customize the Naming Pattern for uploaded emails?

This article applies to:
Email Manager for Outlook

The default naming pattern for uploaded emails can be customized in the MsgFilenameFormat entry in the file LocalSettings.xml. The default value for this setting is {0}_{1:ddMMMyy HH.mm.ss}_{2}.

    <Value>{0}_{1:ddMMMyy HH.mm.ss}_{2}</Value>
    <DefaultValue>{0}_{1:ddMMMyy HH.mm.ss}_{2}</DefaultValue>
    <Description>Determines the file name of the email message uploaded and includes the timestamp of upload.</Description>

Note: Colligo Email Manager must be closed when this file is being modified.


The LocalSettings.xml file is located inside the file %LOCALAPPDATA%\Colligo\Engage\LocalSettings.db, which is created after you authenticate with Colligo the first time Outlook is launched after installation of Colligo Email Manager.

To edit the LocalSettings.xml file:

  1. Close Outlook.
  2. Navigate to %LOCALAPPDATA%\Colligo\Engage.
  3. Make a backup of the file LocalSettings.db.
  4. Rename the file LocalSettings.db as LocalSettings.zip.
  5. LocalSettings.zip contains one file: LocalSettings.xml.
  6. Edit LocalSettings.xml as follows:
    1. Locate MsgFilenameFormat.
    2. Set Value as desired. Parameters correspond to:
      • 0 - Sender name
      • 1 - Date/time sent - optional formatting - eg ddMMMyy HH.mm.ss
      • 2 - Subject
      • 3 - Conversation
    3. Save your changes.
  7. Rename the file LocalSettings.zip as LocalSettings.db.
  8. Launch Outlook.

Update History:
18-Oct-2018 Article created.

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